Biddesk

Bid desk · IT · public tenders

You already do the work. You don’t have a bid team.

Public buyers in the EU spend about €2.4 trillion a year. Twenty-eight percent of above-threshold tenders attract one bid. The average response still takes 87 hours — two-thirds of that is reading and compliance, not writing. Biddesk is the desk you hire instead of not submitting, because nobody can run an 80–200 page specification.

Send the specification for Go / No-Go · €390 What follows
28%EU above-threshold tenders with a single bid. Tender Radar, 2026.
87.4hAverage hours per response. Two-thirds: reading and compliance, not writing.
0Firms with no bid desk that have a bid writer. The owner pastes the pack themselves.
5%Above-threshold contracts won across an EU border. Language and packs, not talent.

The shortage is operators, not chat windows.

Software for bid teams assumes you already have a bid team. Most IT contractors who should be on TED or the Polish notices board do not. The owner pastes a 180-page specification into a consumer chatbot, gets a fluent essay, and fails a mandatory criterion on page 41.

We run the sequence a public evaluator actually uses: exclusion tests, evidence, compliance matrix, scored answers, formal checks. If you cannot bid, we say so in 24 working hours and keep the fee. Invented references end the engagement — yours and ours.

Method

  1. Go / No-GoWe read the specification against your real turnover, certificates and references. You get a written call: go, go conditional, or stop.
  2. Evidence libraryEvery number in an answer has a file or it does not ship. Missing proof is marked red, not padded.
  3. Compliance matrixExclusion, selection, award, forms, contract risks — each row mapped to a place in the submission.
  4. Draft to the scoring schemeAnswers in the buyer’s language, inside the word limit, with method and evidence, not adjectives.
  5. Checks, then handoverA folder named the way the portal expects, a signature list, and a lodgement checklist. You submit. We do not click unless you mandate it.

Offer

You start with a decision. We write a pack only after the report.

ProductForPriceTurnaround
Go / No-GoShould we even start?€39024 working hours
Pack SSimple tender, below EU thresholds€2,4005 working days
Pack MTypical services tender, one lot€4,9008 working days
Pack LLarge tender, many lots, quality criteria€8,90012 working days
Evidence libraryOne-time build so later packs are cheaper€3,900once
Desk retainer4 Go/No-Go + 1 Pack M / month, pipeline watch€2,900 / mo3-month minimum

Go / No-Go is also priced at 1 690 zł. Packs and retainer in euro. Net. Rush under 72 hours to deadline +40%. We do not work success-fee-only. We do not guarantee an award. We do guarantee we will not file fiction.

Who this is for

Yes

  • IT — software, maintenance, cyber. 8–50 people, the owner still writes the bid
  • You already deliver the work; the bottleneck is the submission
  • Polish specifications first. English when that tender arrives
  • Public tenders with a real scoring grid, not price alone

No

  • “Write something, we’ll find the references”
  • Mandatory criteria you do not meet
  • Defence, dual-use, anything needing a licence we do not hold
  • A chatbot wrapper you wanted to white-label

Start with a decision, not a retainer.

Email the specification and three facts: deadline, language, whether you have done this work in the last 24 months. If we cannot open the files, we will say so. If the call is no-go, you still get the report — that is usually the cheapest news of the quarter.

lukasz@biddesk.pl